Loundsley Green Community Centre

Price List, Booking Form and Terms & Conditions

The rooms at Loundsley Green Community Centre are available for booking by any individual, group or organisation. Special concessionary rates are available for local community/voluntary organisations. The garden adjacent to the Community Centre is also available for use by hirers, by prior arrangement when making the booking.

Evenings (after 5pm) and Weekends	
Hire costs per hour	Main Hall	Meeting room	Stage Area	
Commercial/ Public sector / Private bookings / Classes	£16.70	£8.80	£8.80	
Local community / voluntary organisations and charities	£13.60	£6.30	£6.30	
				
Week Days before 5pm	
Hire costs per hour	Main Hall	Meeting room	Stage Area	
Commercial/ Public sector / Private bookings / Classes	£13.60	£6.30	£6.30	
Local community / voluntary organisations and charities	£9.90	£5.20	£5.20	

For one-off, parties or events:
Phone : 07422 575855.     
Email: bookings@lgct.org.uk

For regular bookings:
Phone : 07419 336062.     
Email: manager@lgct.org.uk

Cheques should be made payable to : 
Loundsley Green Community Trust

Direct Bank Payments should be sent to:
	Sort Code: 08-92-99
	Account Number : 65452334

Status @ 1st July, 2022
Prices unchanged since 1st July, 2019
No price increases are currently scheduled
However, due to the instability of energy and other costs we reserve the right to increase prices should the need arise. Due notice will be provided.

TERMS AND CONDITIONS OF HIRE
Deposit and payment
•	Regular (weekly / monthly bookings)
o	For all regular bookings, payment for the month’s booking fees will be required in advance by the 1st of each month
o	If a key is to be provided to the hirer, a deposit of £15 will be charged which will be returned when the key is safely returned to Loundsley Green Community Trust (The Trust).
•	One-off bookings:
o	For one-off bookings a deposit of 50% of the room hire cost, or £10 whichever is the greater must be paid when booking.
o	The balance will be due for payment on the day of your event.
o	A £10 deposit will be held for the loan of a key, refundable on the safe return of the key
o	A damage bond of £25 is payable at the time of booking. Your money will be reimbursed after your event assuming that no damage has been reported and the balance of the room booking fee has been received. Any damage or failure to leave the building in a clean condition will result in the deposit being forfeited. The cost of excessive damage will be billed to the user.
•	NOTE: For all payments, we no longer accept cash. Bank transfer (BACS) is preferred, or cheque if that is not possible.
Cancellations
o	Cancellations must be notified to The Trust in writing by letter or email. The Trust will acknowledge receipt of this notification. Cancellation charges will be made as follows:
o	More than 6 weeks before your event – No charge. Deposit will be refunded.
o	3-6 weeks before your event – Deposit will be retained.
o	Within 3 weeks – Full payment of the room hire costs
o	The Trust may require the use of the building occasionally for special events and reserves the right to require hirers to make the hall available for such events. Adequate notice will be provided unless emergency circumstances are the cause.
Event Licensing and other regulations
o	If you wish to hold any of the following activities at the Community Centre then you may be required to apply for a Temporary Event Notice (TEN) from Chesterfield Borough Council (CBC). Activities requiring a TEN are:
o	 Regulated Entertainment, which includes singing, dancing, discos, karoake, etc.
o	 Sale or supply of alcohol.
o	Late night refreshment:  Hot food or hot drinks between 11pm and 5am.
o	Private parties for invited guests only, and for which no admission charge is made, generally do not require a TEN. Please contact the Licensing Section at CBC on 01246 345780 or 01246 345230 who can advise whether a licence is needed.
o	Applications must be submitted to the Council to allow at least ten working days between the date of submission and the date of the event. It is the hirer's responsibility to apply and pay for a TEN if required.
o	If you are publicising your event you may put up notices inside the centre, in our external notice boards, in local shops or promote it in newspapers and magazines. There are heavy Council fines for putting out notices on lampposts, at the roadside or similar unauthorised places. Failure to comply with this condition may result in your event being cancelled.
Start and finish times and room layout
o	Your room will be available for your use at the time booked. We cannot guarantee access earlier than the booked time.
o	Tables and chairs will be available as requested in your booking form. Users are responsible for laying out the room for their own use, and clearing away tables and chairs at the end of their booking.
o	The Centre must be vacated by all persons at the finish time booked. We understand that, due to circumstances beyond your control, your event may run beyond the scheduled finish time. In that event you will be charged for the additional time at 25% above the usual tariff.
Condition of the hall after hiring
o	Hirers are responsible for leaving the hall and its contents in a clean, tidy and undamaged condition. Any costs for repair or additional cleaning will be the hirers’ responsibility.
o	We have very limited waste disposal capacity so please try to take away with you any rubbish from parties etc
o	The fire exits in the main hall MUST be kept closed at all times 
Your property
o	The Trust can take no responsibility for the loss of, or damage to, any property brought into the building.
o	Any electrical equipment brought into the building must have an up to date PAT certificate which should be available for inspection.
Public Liability 
o	The Trust has public liability insurance covering damage or injury sustained whilst on the Centre premises. This does not extend to cover hirers’ liabilities. Hirers should check with The Trust if they want further details of what its policy covers.
Car parking
o	Car parking spaces are available in the two off-street car parks adjacent to the centre. There is also ample on street parking . Cars are parked at the owners’ risk. Loundsley Green Community Trust can accept no responsibility for any loss or damage to people’s personal possessions when they are using the building. Please respect local residents when parking at the Centre.
Noise
o	If playing music, please keep volumes to an acceptable level to avoid disturbing local residents.
o	Please keep noise to a minimum when entering and leaving the building, especially late at night.
Please note : The use of Smoke or Dry-Ice Machines is strictly prohibited as they interfere with our fire alarm system. Any use of such equipment will result in the loss of deposit and an additional charge for any callout costs or damage costs incurred.

Loundsley Green Community Centre – Booking Form
CONTACT DETAILS	
Contact name	
	
Organisation name	
	
Address	

		Post Code	
Phone & Mobile	
	
Email	

REQUIREMENTS	
Nature of event	
	
Event date(s)

Is this a regular or one-off booking?		
Event times	From
	To	
Access to room required	From
	To	
Number of people 
expected at event	Which room(s) do
you require?	
Requirements: Please let us know if you need tables and/or chairs and how many so that we can ensure these are available for your use.	

I have read, understand and agree to the terms and conditions.

Signed ..........................................    Name ..................................... Date ..............................

Loundsley Green Community Centre, Cuttholme Road, Chesterfield, S40 4QU.       
One-off party and event bookings - Phone : 07422 575855.     Email: Bookings@lgct.org.uk
To enquire about regular bookings – Phone: 07419 336062. Email: manager@lgct.org.uk

For Office Use Only	
£ per hour = 
	£ per event = 	£ per month =	
£ deposit =
	£damage  bond = 		
Booking accepted by	
Name	
Signature	

Cheques should be made payable to :  Loundsley Green Community Trust
Direct Bank Payments should be sent to: 	Sort Code: 08-92-99,    Account Number : 65452334